I2d Episode 3: The 3 Steps to Getting it All Done

Marissa Bishop wrote the following guest post to accompany her Ideas to Done™ Conversation with Sarah on November 3, 2017.  View the recorded conversation here.

There are always a million things for you to get done. Since you are organized,  you create a to do list. You cross something off the list and add three more things. Next, you find you are always adding to the list but not checking anything off; so, you feel controlled and overwhelmed. Two days later it’s official–you hate the list–so you tear it into 50 pieces and eat some ice cream.

Frustrating, I know! The trick is to create a to do list that that is strategic. This can be in three steps.

Step #1: Create Your Master List 

First you need to create a master list of everything you need to get done. This may require talking to your partner, co-workers, kids, friends and whomever else to find out what’s on deck for them too.

You should really only have to do this once and then just add tasks to your master list as they come up. Consider separating your master list into categories such as:

  • Projects for the Week: tasks for your biggest goals, such as a side business or passion project;
  • Recurring Tasks: weekly chores, errands, exercise time, kids’ activities;
  • Work Projects for the Week: tasks that need to get done for your job/business;
  • Fun Stuff: all the stuff that recharges you.

You may have different categories and that is ok, the idea is to group your tasks so that when you create your weekly list you are selecting a few important things from the right categories.

Step #2: Create Your Weekly List

Schedule a set time each week to create your list for the upcoming week. Ideally, you’ve organized your master list into categories so you can easily create a weekly list that includes:

  • One thing you need to do to get one step closer to achieving a goal;
  • Recurring tasks such as food shopping, laundry, your kids’ soccer games, etc.;
  • Pressing assignments for work;
  • The fun stuff you want to accomplish (a movie with your significant other, a manicure, snuggle time with the dog).

If a week is especially wonky with work projects and other commitments, still include a to do toward a major goal you are working on and some time for fun stuff – even if you can only focus on it for 10 minutes.

Be really picky about your weekly list. It should only be the top things you need/want to get done. In fact, if you are a recovering overachiever like myself, you will feel like you haven’t written down enough; this means you have enough on your list.

I tend to keep my lists in Evernote and I also use the app Todoist to help manage my tasks. A piece of paper, notebook or a simple text document will work as well.

Step #3: Create Your Daily List.

Set 15 minutes at the end of each day to create tomorrow’s to do list.

First add in your meetings, then go to your weekly list and based on what your day looks like, pick one or two things to complete.  Be sure to include some downtime, even if it’s 10 minutes–remember recharging is key!

Way to go! You have set up a system for getting it done.

Once you get into the habit, you’ll be checking off items in no time. And remember, flexibility is the key to success here. Things can change, so always, always go with the flow (and schedule time to eat some ice cream too.) 😉


Marissa Bishop is the founder of Mimi Bishop Enterprises where she teaches women how to break free from their 9-5 corporate jobs and start their own online businesses.

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Friday, November 3, 2017 – Marissa Bishop and Sarah chat about The 3 Steps to Getting it All DoneRegister today to join the conversation!

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